Inefficient material tracking continues to be a major challenge in sustainable construction, often leading to unnecessary waste, budget overruns, and project delays. While many digital tools have been introduced in recent years, there is still a lack of practical, field-tested frameworks that combine these technologies with clear, structured procedures, especially in resource-constrained environments. This study introduces a Standard Operating Procedure (SOP) framework designed to improve materials tracking systems (MTSs) by integrating QR codes, GPS tracking, and cloud-based dashboards. Together, these tools support more accurate planning, smoother coordination, and real-time monitoring from the early design stages to on-site implementation. A mixed-methods approach was used, combining surveys with construction professionals and focus group discussions with engineers, IT specialists, and logistics staff. The findings highlight procurement and implementation as the phases most prone to inefficiencies, particularly around material receiving, quality checks, and on-site placement. The validated SOP framework shows strong potential to improve tracking accuracy, reduce material waste, and streamline construction workflows. It offers a flexible, easy-to-use system for integrating sustainability into everyday project practices. Looking ahead, this study also points to future opportunities for applying AI-based tools—such as predictive tracking and automated quality checks—to further improve decision-making and resource efficiency in construction projects.